Title: Part-Time Administrative Assistant
Job Type: Part-time, Contract
Contract Length: Ongoing
Target Start Date: ASAP
Work Location/Structure:
In-office in Mountain View, CA -at least three days a week (ideally 5 days during initial training)
About the Opportunity:
Our client, a leader in the Technology sector, is looking for a skilled Administrative Assistant to join their team for an ongoing engagement. This project involves providing comprehensive administrative and operational support to ensure the smooth functioning of the office and assist the office leader and other team members. This is a high-impact role that requires a self-motivated professional who can hit the ground running and deliver results quickly.
Key Responsibilities & Deliverables:
This role is focused on the successful completion of specific tasks and deliverables. Your responsibilities will include:
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Grocery and lunch ordering
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Maintaining office supplies
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Setting up new hire desks
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Ordering new hire equipment
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Requesting access cards for office visitors and new employees
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Helping to schedule office events
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Assisting with travel recommendations
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Ad-hoc requests from the office leader and other team members
Required Skills & Experience:
We are looking for someone with a proven track record of successful contract engagements. The ideal candidate will have:
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Prior experience in a similar role (experience as an Executive Assistant, preferably in a corporate environment, supporting senior executives, is preferred).
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Exceptional organizational, time-management, and multitasking skills.
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Strong verbal and written communication abilities, with experience interacting with external partners.
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Proficiency in Google Workspace and Microsoft Office Suite.
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Ability to maintain confidentiality and handle sensitive information discreetly.
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Strong attention to detail with excellent problem-solving skills.
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Highly motivated and proactive, with the ability to work independently, anticipate needs, and take initiative to solve problems in a fast-paced environment.
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Professional demeanor with excellent interpersonal skills.
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Flexibility to adapt to changing priorities, with a commitment to meeting deadlines.
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Bachelor’s degree or equivalent experience preferred.
