THIS IS A PART TIME ROLE
10 HOURS PER WEEK
ONSITE IN SAN JOSE, CA
Job ID#:
37412
Title:
Administrative Assistant (Legal & Executive Support)
Duration:
1 year
Start Date:
ASAP
Location:
San Jose, CA - Onsite Only
W2/C2C:
W2 Only
Additional Notes:
- This is a Part-Time role
- 10+ hours per week
Job Description:
Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Key Responsibilities:
Mail Management (Primary):
- Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week)
- Digitally distribute mail to the appropriate team members or systems
- Maintain secure handling and storage of sensitive or confidential materials
- Review incoming legal emails and upload digital files to our legal order management tool
- Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool
Litigation Tool Data Entry:
- Enter and update case information in our litigation management system
- Assist with organizing and maintaining accurate legal records
- Generate and distribute basic reports as needed
Legal Administrative Support:
- Prepare, edit, and organize legal or business documents
- Help with ad hoc legal requests
Qualifications:
- Previous experience in an administrative, legal, or executive assistant role preferred
- Strong attention to detail and ability to handle confidential information with discretion
- Proficient in using scanners, digital filing systems, and Google Workspace
- Reliable, professional, and self-motivated
- Excellent organizational and communication skills
- Ability to learn or knowledge of case and legal order management tools Safari and JIRA.
DeWinter Group and Maris Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We post pay scales which are based on our client pay ranges. DeWinter, Maris, and our clients have the right to modify the requirements of the role which can impact the pay ranges posted.
