Contract through July 2026
Hybrid- 2 days a week onsite in Framingham MA
Required:
- 8+ years of administrative assistant experience
- Associates degree or equivalent certificate program preferred
- Excellent interpersonal and communication skills (written and verbal)
- Demonstrated diligence, attention-to-detail and follow-through skills
- Proficient with Microsoft Word, Excel, Outlook and PowerPoint
- Legal Office Experience preferred
- Experience with legal, matter management and document management systems a plus
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Major Areas of Responsibility
• Provides diversified administrative support for the VP of Labor & Employment Legal and 2 other AVPs
• Schedules and maintains multiple calendars of appointments and meetings
• Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
• Involve appropriate Associates from other departments or divisions to resolve issues
• Processes settlement check requests
• Organizes and maintains files and record keeping and matter management systems office layout
• Organizes meetings (Catering, Booking Rooms, Follow-up, etc.)
• Manages and administers various documents and spreadsheets
• Acts as Proxy for certain systems as needed
• Supports the mail rotation within the department, opening and scanning mail
• Supports meetings, trainings and conferences with prep and logistics needs
• Coordinates travel itineraries and process expenses
• Assists with other administrative support needs from the Legal Team and others, as needed.
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