We are seeking a highly skilled and detail-oriented AP Accountant to join a dynamic startup environment in San Jose. This pivotal role offers an exciting opportunity to support the company’s procure-to-pay (P2P) and general accounting operations while working in a fast-paced, innovative setting. The successful candidate will play a key part in managing vendor relations, processing payments, and ensuring accurate financial records, all while supporting the company’s month-end close and reporting activities. On-site presence is required 2-4 days a week in Santa Clara, with flexible work arrangements.
Key Responsibilities:
- Manage Coupa and NetSuite P2P processes for service and inventory vendors, including purchase order creation, amendments, approvals, receipts, and vendor bills.
- Monitor and reconcile vendor accounts, ensuring timely payment processing.
- Support month-end close activities, including fixed asset reconciliations, journal entries, and balance sheet account reviews.
- Maintain vendor master data, contracts, and banking information in compliance with internal controls.
- Assist with vendor statement reconciliations and resolution of discrepancies.
- Support expense report approvals, corporate card transactions, and related financial procedures.
- Ensure compliance with internal policies and procedures in procure-to-pay workflows.
- Contribute to ad hoc accounting and finance projects in a startup environment.
Required Skills:
- 5+ years of progressive accounting experience, with strong expertise in accounts payable and general ledger activities.
- Hands-on experience with NetSuite and Coupa P2P systems.
- Solid understanding of procure-to-pay processes, including purchase orders, receipts, vendor bill processing, and three-way matching.
- Strong proficiency in Excel, with the ability to analyze and reconcile financial data.
- Attention to detail, high accuracy, and excellent organizational skills.
- Effective communication skills and ability to collaborate across teams.
- Experience working in a fast-growing startup environment.
- Knowledge of fixed asset management, month-end closing, and expense reporting.
Nice to Have Skills:
- Coupa Agent Studio proficiency.
- Experience working with global subsidiaries.
- T&E system administration experience (Rippling, Expensify, Concur, etc.).
- Familiarity with vendor scams and best practices for email security.
Preferred Education and Experience:
- Bachelor’s degree in Accounting, Finance, or related field.
- 5+ years of relevant accounting experience.
- Prior experience in startup or technology companies.
Other Requirements:
- On-site presence required 2-4 days per week in Santa Clara, CA.
- Ability to manage multiple priorities in a dynamic environment.
- A proactive approach to compliance and internal controls.
- No specific travel or certifications required beyond relevant experience.
This role presents a fantastic opportunity for an experienced accounting professional looking to contribute to a high-growth technology startup while leveraging their expertise in procure-to-pay systems and general accounting functions.
