Clinical Payment Associate
Overview
Support the financial operations behind innovative clinical research as a Clinical Payment Associate . In this role, you will play a critical part in the clinical vendor outsourcing process by managing purchase orders, contracts, and payment trackers for assigned studies. Reporting to the Accounting Manager, you’ll collaborate with cross-functional teams in a fast-paced, high-growth environment where accuracy, organization, flexibility, and sound judgment are essential.
Key Responsibilities
- Create and manage purchase orders for vendors supporting assigned studies.
- Process contracts for assigned studies.
- Maintain and update payment trackers.
- Participate in assigned study finance meetings.
- Support additional accounts payable, clinical vendor outsourcing, and finance-related projects as needed.
Required Skills
- Bachelor’s degree or equivalent combination of education and experience.
- At least two years of experience managing trackers, purchase orders, contract processing, or related finance operations.
- Experience working in high-volume, deadline-driven environments.
- Proficiency with Microsoft Office, particularly Excel.
- Strong organizational, interpersonal, written, and verbal communication skills.
- Exceptional attention to detail.
- Ability to work independently with minimal direction.
- Demonstrated ability to multitask, prioritize responsibilities, anticipate challenges, and meet deadlines.
- Creative and resourceful problem-solving abilities.
- Ability to contribute effectively in a collaborative, interdisciplinary team environment.
- Self-motivated and flexible approach to changing priorities.
Nice to Have Skills
- Experience in the life sciences, biotechnology, healthcare, or a rapidly growing startup environment.
- Familiarity with financial and legal systems or portals.
- Knowledge of contracts, purchase orders, invoices, and vendor payment processes.
- Experience with Coupa, Concur, Sage Intacct, or similar systems.
- Advanced Microsoft Word, Excel, and PowerPoint skills, including VLOOKUPs and PivotTables.
- Experience with Smartsheet.
- Familiarity with systems such as NetSuite, Oracle, or Expensify.
Preferred Education and Experience
- Bachelor’s degree in accounting, finance, business, or a related field, or equivalent professional experience.
- Two or more years of experience in accounts payable, clinical vendor operations, finance administration, or a similar function.
- Experience supporting purchase orders, contracts, payment tracking, or related processes within a growing organization.
Other Requirements
- Work arrangement: Remote within Pacific Time.
- Ability to travel to the Redwood City area as needed, potentially up to five days per week.
- Ability to manage sensitive financial and vendor information with professionalism and discretion.
- Comfort working in a fast-paced environment with evolving processes and priorities.
- Six-month assignment with potential for extension.
