Executive Events Coordinator III
Join a dynamic team at the forefront of innovation and culture-building as an Executive Events Coordinator III. In this pivotal role, you'll craft and execute sophisticated workplace events that elevate company culture, foster community, and enhance employee engagement across high-growth locations. Your strategic vision and operational expertise will transform ambitious event plans into memorable experiences, supporting the organization’s mission to create an inclusive, connected, and vibrant workplace environment.
Key Responsibilities:
- Lead the design and execution of large-scale regional events, including offsites, celebrations, executive briefings, and training sessions, ensuring alignment with corporate goals.
- Develop and manage comprehensive project lifecycles with dashboards, run-of-shows, and inspection mechanisms to guarantee flawless event execution.
- Optimize processes to enhance scalability, cost-efficiency, and impact of workplace initiatives.
- Provide actionable, data-driven insights to leadership for strategic decision-making and success measurement.
- Foster transparent communication with stakeholders, managing expectations around milestones, budgets, and risks.
- Partner with internal teams and external vendors to build and maintain high standards for event quality and service delivery.
- Innovate by integrating automation and AI tools to streamline reporting and improve operational workflows.
- Mentor team members and external partners to uphold operational excellence and standardization through SOPs and playbooks.
- Anticipate future needs, maintaining an annual roadmap to scale and refine regional event strategies.
Required Skills:
- 6+ years of experience in corporate events, hospitality, or related fields, with a proven track record of leading high-impact initiatives.
- Expertise in managing diverse event portfolios, from cultural moments to large-scale offsites and executive events.
- Strong project management skills, with proficiency in platforms such as Asana, Google Suite, Slack, and event management tools.
- Advanced budget management, procurement, and vendor oversight experience.
- Excellent stakeholder management and communication skills, capable of partnering effectively with senior leadership and cross-functional teams.
- Safety and inclusion focus, with CPR/First Aid certifications preferred, and experience designing accessible experiences.
- Ability to thrive in fast-paced environments, adapting quickly to changing priorities.
Nice to Have Skills:
- Experience with automation and AI integration into event management.
- Familiarity with tools such as EPOCH, FreshService, Envoy.
- Experience in organizational culture initiatives and affinity group collaboration.
- Multilingual abilities or multicultural event experience.
Preferred Education & Experience:
- Bachelor’s degree in Business, Hospitality, Event Management, or related field.
- 6-8+ years of relevant professional experience in corporate event planning or hospitality management.
Other Requirements:
- Ability to work on-site at the Bellevue, WA location with occasional evenings and weekends.
- Flexibility to travel within the region as needed.
- Commitment to safety, accessibility, and fostering an inclusive workplace culture.
This role offers the chance to be a strategic leader in shaping exceptional workplace experiences that resonate across the organization and beyond.
