Lease Operations Analyst
Join a dynamic, fast-paced team supporting cutting-edge real estate operations within a renowned AI company. As a Lease Operations Analyst, you'll play a vital role in managing and optimizing lease processes, ensuring accuracy, compliance, and operational excellence across the organization’s real estate portfolio. This position offers a unique opportunity to contribute directly to strategic growth initiatives in an innovative environment, working closely with lease administration, finance, legal, and external partners.
Key Responsibilities:
- Support lease procurement, amendments, renewals, and change orders within lease management systems.
- Maintain and update trackers and reports related to lease statuses, approvals, and critical dates.
- Coordinate routine lease payments, including rent, deposits, taxes, and utilities, resolving discrepancies with stakeholders.
- Manage landlord and property-manager onboarding, collecting necessary documentation and setting up payment processes.
- Track and flag critical lease milestones such as commencement, expiration, and renewal dates, ensuring timely actions.
- Prepare and follow up on lease notices, certificates of insurance, estoppels, and other post-execution items.
- Escalate delays, discrepancies, or risks to lease leadership efficiently and proactively.
- Support lease system audits, data accuracy, and process improvements.
Required Skills:
- 3+ years of experience in lease operations, lease administration, accounts payable, or real estate-related functions.
- Proven ability to handle lease abstraction, record keeping, and financial review.
- Proficiency with lease management and accounting systems such as Zip, Visual Lease, or similar platforms.
- Strong organizational skills with exceptional attention to detail.
- Excellent communication skills, both written and verbal.
- Experience managing multiple deadlines and coordinating with internal teams and external partners.
- Competent with spreadsheets, trackers, and reporting tools.
Nice to Have Skills:
- Experience in commercial real estate, international payments, indirect tax, or audit disciplines.
- Familiarity with lease analysis, audit controls, or evidence retention.
- Prior exposure to legal or compliance documentation related to leasing.
Preferred Education & Experience:
- Bachelor’s degree in real estate, finance, business, or a related field.
- 3+ years working within lease operations, lease administration, or related fields in a corporate environment.
Other Requirements:
- This role is hybrid; candidates should be available to work at our SF-based office location on selected days (Mon/Tues/Wed).
- Ability to operate in a fast-changing environment, raising issues proactively and communicating effectively.
- Experience with lease management systems and post-execution lease processes.
Elevate your career by supporting innovative real estate operations in a forward-thinking company, ensuring seamless lease management and operational excellence at every stage.
