Meetings Manager
Overview
Lead the day-to-day execution of a high-growth Meetings at Events program supporting Sales, Marketing, and go-to-market teams. As an interim Meetings Manager, you will step into an established global program and take ownership of meeting operations, event logistics, reporting, enablement, communications, and cross-functional coordination. This is a hands-on role for an experienced meetings or events professional who can operate with minimal ramp-up, maintain continuity across concurrent events, and create a well-documented transition for the incoming full-time team member.
This is a remote, six-month contract opportunity with travel required for on-site event execution.
Required Skills
- 4–5 years of experience in meetings, events, or program management within a B2B enterprise software environment.
- Experience owning the day-to-day operations of a meetings or events program from intake through execution and follow-up.
- Ability to quickly step into an established program and maintain operations with minimal ramp-up.
- Strong meeting and event operations experience, including:
- Meeting-request intake, triage, approvals, scheduling, and real-time changes.
- Meeting-tool setup, configuration, go-live, and quality assurance.
- Venue logistics and space planning, including room setup, signage, access, attendee tracking, and food and beverage.
- Event-day coordination and on-site execution.
- Experience coordinating event logistics, meeting space, timelines, stakeholders, and budgets.
- Strong analytical and reporting skills, including the ability to turn data exports into clear insights and leadership-ready recaps.
- Proficiency with Google Sheets or Microsoft Excel.
- Excellent written and verbal communication skills.
- Ability to create clear enablement materials, process documentation, playbooks, guides, and program updates.
- Highly organized and detail-oriented, with the ability to manage multiple workstreams and event timelines under pressure.
- Ability to work independently while aligning execution with program strategy.
- Strong cross-functional collaboration skills across Marketing, Product, Sales, and event technology teams.
- Ability to identify risks and dependencies, communicate issues clearly, and translate lessons learned into improved workflows.
- Commitment to thorough documentation and clean operational handoffs.
- Willingness to work outside standard hours when needed to support teams in other time zones.
- Ability to travel as required for on-site event support.
Nice to Have Skills
- Hands-on configuration experience with meeting and event platforms such as Jifflenow or RainFocus.
- Experience with Tableau or other business intelligence and analytics tools.
- Familiarity with Salesforce.
- Familiarity with Asana.
- Experience supporting global, first-party, and third-party events.
- Experience developing training sessions, office hours, event support channels, and field communications.
- Experience with pipeline attribution, event ROI reporting, and performance measurement against objectives.
- Experience supporting large-scale data, technology, or industry events.
Preferred Education and Experience
- Preferred education was not specified.
- Preferred experience includes 4–5 years in meetings, events, or program management within a B2B enterprise software environment, with demonstrated ownership of end-to-end program operations.
Other Requirements
- Work arrangement: Remote.
- Engagement: Six-month interim contract.
- Travel: Required for on-site event execution, including potential support for events in multiple regions.
- Schedule: Flexibility to work off-hours may be required to align with regional teams across time zones.
- Must be able to support meeting-tool go-live, event-day operations, post-event reporting, enablement, program communications, and documentation throughout the engagement.
