Sr. Administrative Assistant — Executive Support
Overview
Support the Senior Vice President of Loss Prevention and key members of the leadership team in this highly visible, fast-paced administrative role. The Sr. Administrative Assistant will manage complex executive calendars, coordinate domestic and international travel, organize leadership meetings, prepare presentations and reports, and help ensure the department operates efficiently.
This role is ideal for a resourceful, proactive professional who can anticipate needs, make sound decisions, manage confidential information, and build strong partnerships across teams. The successful candidate will serve as a trusted administrative partner while supporting department operations, special projects, process improvements, and leadership initiatives.
Required Skills
- 8+ years of administrative experience, including:
- Complex executive calendar management
- Domestic and international travel coordination
- Meeting scheduling and coordination
- Expense report processing
- Advanced proficiency with Microsoft Office Suite, including:
- Outlook
- PowerPoint
- Excel
- Word
- Teams
- Excellent written and verbal communication skills
- Strong customer service and relationship-building abilities
- Exceptional organization, attention to detail, and follow-through
- Ability to manage multiple priorities and adapt quickly to changing business needs
- Demonstrated discretion when handling confidential and sensitive information
- Proven ability to work independently, take initiative, and make effective decisions
- Resourceful problem-solving skills and the ability to leverage internal relationships and available resources
- Strong collaboration skills when working with executives, business partners, field teams, and other administrative professionals
- Ability to prepare agendas, presentations, reports, meeting materials, and follow-up action items
- Positive, team-oriented approach with a willingness to learn and take direction
Nice to Have Skills
- Previous experience supporting senior executives, including an SVP, VP, or equivalent leadership team
- Experience supporting a corporate department in a complex or fast-paced environment
- Curiosity about business operations and the ability to quickly learn the department’s goals and responsibilities
- Experience providing functional guidance or training to administrative and support staff
- Familiarity with process improvement, administrative systems, and workflow optimization
- Experience supporting timekeeping processes or payroll activities
- Experience coordinating team events, supply ordering, and department operations
- Experience partnering with cross-functional or field teams on projects and leadership initiatives
Preferred Education and Experience
- Bachelor’s degree preferred
- 8+ years of progressively responsible administrative experience in a corporate environment preferred
- Experience supporting executive-level leaders with complex scheduling, travel, communications, and operational needs
Other Requirements
- Work arrangement: Hybrid
- Location: Marlborough, MA
- Engagement: 6-month contract
- Employment type: W2 only
- Ability to coordinate domestic and international travel
- Ability to maintain strict confidentiality and professionalism
- Availability to provide backup support to other administrative professionals during absences
- Ability to oversee administrative projects and ensure timely completion of deliverables
