Senior Administrative Assistant - US Commercial
Join a dynamic team supporting innovation and excellence in the biotech industry. As a Sr. Administrative Assistant for the US Commercial division, you will play a vital role in enabling the success of our commercialization efforts. This hybrid position in Redwood City, CA offers an exciting opportunity to provide high-level administrative support to senior leaders, coordinate complex meetings and travel, and facilitate seamless daily operations within a fast-paced, collaborative environment.
Key Responsibilities:
- Manage internal and external meeting logistics, including scheduling, venue arrangements, catering, and A/V setups.
- Coordinate domestic and international travel arrangements, including flights, visas, accommodations, and transportation.
- Support the preparation and organization of presentations and PowerPoint slides.
- Handle recruitment tasks, including interview scheduling, onboarding coordination, and new hire setup.
- Collaborate with legal and procurement teams to ensure timely execution of consulting and service agreements.
- Process and reconcile expense reports and credit card statements with accuracy.
- Assist with planning and executing team events, meetings, and cross-functional initiatives.
Required Skills:
- 10+ years supporting executive leadership in an administrative capacity.
- Exceptional organizational, project management, and multitasking skills.
- Ability to handle sensitive and confidential information with professionalism.
- Strong communication skills, both verbal and written.
- Proactive with excellent self-initiative and a positive team-oriented attitude.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Nice to Have Skills:
- Experience in the biotech or pharmaceutical industry.
- Familiarity with applicant tracking systems and project management tools like Smartsheets.
- Knowledge of digital communication platforms, including Teams and newsletters.
Preferred Education & Experience:
- Bachelor's degree or higher preferred.
- Proven experience in supporting senior-level executives in a fast-paced, global environment.
Additional Requirements:
- Hybrid work arrangement (onsite in Redwood City, CA with flexibility).
- Ability to support travel outside normal hours as needed.
This is an exceptional opportunity to contribute to a pioneering biotech organization dedicated to making a difference. Your administrative expertise will be instrumental in driving our commercial success and supporting our leadership team.
