Location: San Jose, CA (Primarily Onsite)
Position Overview
We are seeking a detail-oriented and proactive Full Cycle Accounts Payable Consultant (Contract to Hire) to join a growing construction organization in San Jose. This role is responsible for managing the entire accounts payable process from invoice receipt through payment while ensuring accuracy, timeliness, and compliance with company policies.
The ideal candidate has 3–5+ years of full cycle accounts payable experience, thrives in a high-volume environment, and enjoys working collaboratively across departments. Experience within the construction industry or with a general contractor is highly preferred, as is experience using Sage 100 or Sage Intacct.
This is a primarily onsite position, offering the opportunity to work closely with project managers, vendors, and internal accounting teams.
Key Responsibilities
- Manage the full cycle accounts payable process from invoice receipt through payment.
- Process approximately 400 invoices per month accurately and efficiently.
- Review invoices for proper coding, approvals, and supporting documentation.
- Match invoices to purchase orders and receiving documentation when applicable.
- Enter invoices into the accounting system and ensure timely processing.
- Prepare weekly check runs, ACH payments, and wire transfers.
- Reconcile vendor statements and resolve invoice discrepancies and payment issues.
- Maintain positive relationships with vendors and respond promptly to payment inquiries.
- Monitor AP aging and ensure payments are made in accordance with vendor terms.
- Assist with month-end close by preparing AP accruals and reconciling accounts payable balances.
- Maintain organized electronic and physical AP files for audit readiness.
- Partner with project managers and internal departments to resolve invoice and billing questions.
- Support process improvements and other accounting projects as needed.
- 3–5+ years of full cycle accounts payable experience.
- Experience processing high volumes of invoices in a fast-paced environment.
- Construction industry or general contractor experience is strongly preferred.
- Experience with Sage 100 or Sage Intacct is highly preferred.
- Strong understanding of accounts payable best practices and internal controls.
- Excellent attention to detail with strong organizational and time management skills.
- Proficiency in Microsoft Excel and Microsoft Office Suite.
- Ability to prioritize multiple deadlines while maintaining a high level of accuracy.
- Strong communication and customer service skills when interacting with vendors and internal teams.
- Experience working with purchase orders, subcontractors, job cost accounting, and construction-related invoices.
- Knowledge of lien waivers, retention, and construction payment processes is a plus.
- Experience supporting month-end close activities.
- Stable and growing construction organization.
- Collaborative and team-oriented work environment.
- Opportunity to take ownership of the full accounts payable function.
- High-visibility role with opportunities to contribute process improvements.
- Primarily onsite position with a collaborative accounting team.
