Job Type: Contract
Contract Length: 6 months
Pay Range: $35-38/hr
Start Date: ASAP
Location: San Jose (Hybrid – minimum of 3 days in office)
About the Opportunity:
Our client, a leader in the technology sector, is looking for a skilled Administrative Assistant to join their team for a 6-month engagement. This role provides critical support within a high-paced, finance-oriented environment. This is a high-impact position that requires a self-motivated, proactive professional who can hit the ground running and manage complex, competing priorities with sound judgment and a professional attitude.
Key Responsibilities & Deliverables:
This role is focused on the successful completion of administrative tasks that optimize executive and organizational time. Your responsibilities will include:
- Calendar Management: Managing and maintaining highly complex, shifting calendars, scheduling appointments, and resolving scheduling conflicts.
- Document & Workflow Management: Processing and tracking a high volume of documents, including coordinating with Legal for sign-offs and ensuring timely completion of signature workflows.
- Communication & Inquiry Management: Monitoring email inquiries related to approvals and document requests, ensuring timely follow-up, and managing internal communication channels (email lists/Slack).
- Operational Support: Assisting with procurement processes (PO requests), maintaining internal documentation/shared drives, and supporting onboarding/offboarding tasks.
- Event & Logistics Support: Coordinating team-building activities, office festivities, and Town Hall logistics, including A/V needs and guest/investor relations.
- Ad Hoc Initiatives: Supporting special projects, travel arrangements, expense reports, and cross-functional administrative requests as needed.
We are looking for a candidate with a proven track record of supporting leadership in demanding environments. The ideal candidate will have:
- 5+ years of experience providing administrative support to VPs and above, ideally within a Finance-oriented or fast-paced corporate environment.
- Exceptional calendar management and communication skills (verbal and written).
- Advanced proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.
- Strong analytical skills with an ability to solve abstract problems and handle sensitive, confidential information with integrity.
- High level of reliability and flexibility, with the ability to adjust work hours on short notice.
- Strong key competencies including organizational agility, interpersonal savvy, and the ability to deal with ambiguity.
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