6 month Contract
Hybrid- Tuesdays and Wednesdays onsite, Framingham MA
Required:
- 5-10 years experience handling complex calendar management- scheduling, catering, room bookings, and follow-up.
- Strong communication skills to be a liaison across departments and divisions
- Proficient with Microsoft Office (Teams, Excel, Powerpoint and Outlook)
- Experience with Invoice Management
- Large corporate environment work experience highly preferred.
- Experience with event management- Key event planning for organizations team summit meeting(s)
- Experience supporting a Talent and/or HR team
The Administrative Assistant - Mid-level will support the leaders in our Framingham Office.? This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures and practices.? Independently ensures office systems and divisional procedures, policies and practices are administered effectively.? Interfaces with a variety of internal and external customers who work remotely on a variety of issues which require tact and diplomacy.??
Major Areas of Responsibility:
- Schedules and maintains multiple calendars of appointments and meetings.
- Coordinate travel itineraries and process expenses.
- Responds to questions and requests and researches information.? Interfaces with a variety of customers on issues which are complex or of a confidential nature.? Involves appropriate associates from other departments or divisions to resolve issues.?
- Organizes and maintains files, record keeping systems, and office layout.
- Oversees and monitors administrative projects.? Performs other duties as required or directed.
- Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
- Printing & disseminating significant number of Reports on a timely basis
- Timekeeping
- Back-up Support to other Admins.
- Manages and administers documents and spreadsheets
- Supports all meetings and sessions held in the home office
- Support training and conferences with prep and logistics needs
- Ability to service a large group of people (1 VP, 2AVPs, and some ad hoc team support)
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